What options are available on the Secure Exchanges ribbon in Outlook?

What shortcuts and options are available in the Secure Exchanges ribbon for Outlook?

The Secure Exchanges ribbon in Outlook groups together various options and shortcuts related to email security and your licence.

You can review the sections below to learn more about each category (Status, Envelope, Chat, and so on).



1. "Status" section

The Status section, located on the far left of the ribbon, allows you to view and control the Secure Exchanges status for your Outlook session. This section indicates whether your Secure Exchanges licence is active or inactive.

How does it work?

  • When the status is "Active", Secure Exchanges is functioning according to the configured rules.
  • When the status is "Inactive", Secure Exchanges is temporarily disabled for your transmissions.
  • A simple click on the status icon allows you to switch between "Active" and "Inactive", without leaving Outlook.

This option acts as a quick switch.

2. "Envelope" section

This section provides access to secure envelopes, used to retrieve confidential information from an external recipient.

3. "Chat" section

The "Chat" section provides access to alternative secure communication methods, such as:

  • The secure chat
  • Sending a link or a confidential message via SMS

These options are useful when communication does not take place solely via traditional email.

4. "Message options" section

This section allows you to adjust the behaviour of Secure Exchanges when sending an email.

  • When you click on the paperclip icon, it turns orange.
  • When the paperclip icon is orange, it means that Secure Exchanges will only be used when attachments are added to the email.

In practical terms, if you compose a new message without an attachment, you will not be able to secure it. However, as soon as one or more attachments are added, Secure Exchanges becomes active in the email.

Note: You can disable this option at any time by clicking the paperclip icon again. It will turn grey, indicating that the option is disabled. When disabled, Secure Exchanges is active for all types of email.

5. "Logs" section

The "Logs" section provides access to tracking information related to your Secure Exchanges transmissions.

6. "Settings" section

This section provides access to the settings related to your Secure Exchanges licence.

7. "About" section

The "About" section allows you to:

  • Check the validity of your licence and your licence type (advanced, PRO, and so on)
  • Buy online
  • Update your licence data
  • Check the version of the Secure Exchanges plug-in installed
  • Access help and support documentation

Need help?

Our team is available to assist you. Write to us at support@secure-exchanges.com