How do I configure automatic detection of sensitive terms?

Secure Exchanges' sensitive text manager automatically identifies sensitive information in email content before it's sent. By defining a custom dictionary of sensitive words or phrases (in plain text or using regular expression patterns), you're alerted when a message contains risky data. This allows you to review, secure, or adjust your message before it leaves your environment. This feature acts as a preventative barrier against unintentional data leaks caused by human error.

Prerequisites

Note: This feature is only available on Microsoft Outlook.

Key features

Creating a custom dictionary

• Adding sensitive words to plain text

• Added regex patterns to detect specific formats (NAS, account numbers, customer folders, etc.)

• A fully customizable dictionary tailored to your specific business needs.

Automatic detection before sending

• Automatic analysis of message content

• The verification process is triggered when you click "Submit".

Smart warning

• Alert message when a sensitive term is detected

• Possibility of:

◦ Edit content

◦ Add Secure Exchanges security measures

◦ Cancel shipment

Benefits

• Enhanced security: prevents sending emails containing sensitive information without prior warning.

• Customization: you can define your own sensitive terms tailored to your needs.

• Automatic warning: When you compose an email and press "Send", the manager analyzes the content to detect sensitive terms.

• Security confirmation: If sensitive terms are detected, you will receive a warning message allowing you to verify and secure the information before sending.