How do I configure automatic detection of sensitive terms?

Secure Exchanges' sensitive text manager automatically identifies sensitive information in email content before it's sent. By defining a custom dictionary of sensitive words or phrases (in plain text or using regular expression patterns), you're alerted when a message contains risky data. This allows you to review, secure, or adjust your message before it leaves your environment. This feature acts as a preventative barrier against unintentional data leaks caused by human error.

Key Features

Creating a custom dictionary

1. Adding sensitive words to plain text
   
2. Added regex patterns to detect specific formats (NAS, account numbers, customer folders, etc.)
   
3. A fully customizable dictionary tailored to your specific business needs.
   

Automatic detection before sending

1. Automatic analysis of message content
2. The verification process is triggered when you click “Submit”.
   

Smart warning

1. Alert message when a sensitive term is detected
   

Possibility of:

1. Edit content
   
2. Add Secure Exchanges security measures
   
3. Cancel shipment
   

Only available on Microsoft Outlook.

Benefits

1. Enhanced Security: Prevents the sending of emails containing sensitive information without prior warning.
   
2. Customization: You can define your own sensitive terms tailored to your needs.
3. Automatic Warning: When you compose an email and press "send", the manager analyzes the content to detect sensitive terms.
   
4. Security Confirmation: If sensitive terms are detected, you will receive a warning message allowing you to verify and secure the information before sending.
   

How do I configure it?

1. Connecting to the Online Portal:

1. Log in to your Secure Exchanges account on the online portal.
   

2. Access the Sensitive Terms Management Options:

1. Go to the "Options" section.
   
2. Click on the "Managing sensitive terms and templates" page.
   

3. Add Sensitive Words and Expressions:

1. Add all the words and phrases that will allow you to avoid sending emails containing sensitive information in plain text.
   

Terms can be defined in plain text or using regex patterns for more accurate detection.

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