Configure SPF registration for Secure Exchanges

How do I set up an SPF record for my domain?

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Prerequisites

  • Feature available only with the PRO license

  • DKIM configured on your domain

Warning Before configuring your SPF record, ensure your DKIM is already set up, as this is an essential prerequisite. How do I configure DKIM?

Sender Policy Framework (SPF) registration allows Secure Exchanges to send emails on behalf of your domain, improving deliverability and making your communications look more professional. Once configured, Secure Exchanges can use the user's actual email address, rather than the generic no-reply@secure-exchanges.com address.

Why set up an SPF record?

Here are the key advantages:

1. Sending emails using the user's real email address

The recipient sees emails as coming directly from your professional address rather than a generic one. This increases trust and consistency in your communications.

2. Sending and receiving electronic signatures

Documents to be signed and confirmations are sent and received from your own address, making the process more transparent and personalized.

3. Receiving opening notifications from your address

Notifications related to opening or downloading a secure message come directly from your email address.

4. Submission from the online portal (including mobile)

When you send a message via the Secure Exchanges portal, including from a mobile phone, the sending uses the email address associated with your license.

How to set up your SPF registration

  1. Log in to the Secure Exchanges portal
    Access the website and log in to your online portal.
    Notes
    How do I log in to my account on the Secure Exchanges online portal?

  2. Access domain management
    Go to: Options > Manage your domains


  3. Select your domain
    In the list of domains associated with your account, identify the one to configure.

  4. Open the SPF configuration
    Click the shield icon to access the domain's SPF configuration settings.


  5. Follow the instructions on the portal
    The steps to follow will be displayed according to your DNS provider.


  6. Add or modify your SPF record
    Before adding anything: Check if your domain already has an SPF record (via your DNS or a tool like MXToolbox ).
      1. If you don't have an SPF record, create a TXT record.
      2. If you already have one, simply add the entry provided by Secure Exchanges.
Once the record has been added to your DNS, return to the portal and click on: Validate and activate



7. Finalization
Secure Exchanges will now be able to send emails using your domain, which improves the legitimacy and deliverability of your messages.

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