How do I add a rule related to my domain?

Create domain rules

Domain rules define how the Outlook client (or your email client) should behave when sending emails to specific domains. They are used to enforce, enable, or disable the use of Secure Exchanges depending on the recipient and sending context. If no domain is specified, the default behavior applies. The configured rules apply to all users of the account.
Info What are domain rules used for?

Domain rules allow you to, among other things:

  • force the use of Secure Exchanges for certain sensitive domains;

  • disable Secure Exchanges for specific domains;

  • define different behaviors depending on whether an email contains attachments or not;

  • apply a consistent policy across your entire organization.

Alert Prerequisites

Before creating a domain rule:

How to configure a domain rule

Step 1: Accessing domain rules

  1. Log in to the Secure Exchanges online portal .

  2. Go to Options > Manage rules for domains .

Step 2: Add a domain

  • Enter the domain for which you want to define a rule (e.g., secure-exchanges.com, gouv.qc.ca, etc.) .

Step 3: Choose the rule to apply

Select one of the following options:

  • Disabled
    Secure Exchanges will not be used for communications with this domain.

  • Mandatory
    The use of Secure Exchanges will be mandatory for this domain.
    The user will not be able to disable it during sending.

  • Enable
    Secure Exchanges will be enabled by default when communicating with this domain.
    The user will, however, be able to disable it manually at the time of sending.

Alert
This rule also applies to users who had disabled Secure Exchanges by default.

Step 4: Define the application context

Determine when the rule should apply:

  • No file : only for emails without attachments

  • With file : only for emails containing attachments

  • All emails : for all emails sent to this domain

Manage unspecified domains (symbol * )

To define default behavior for all other domains , use the * symbol.

Concrete example

  • You wish to disable Secure Exchanges for, for example, the " gouv.qc.ca" domains

  • But making it mandatory for all other areas

Configuration:

  1. Create a Disabled rule for gouv.qc.ca

  2. Create a Required rule using the * symbol

➡️ Emails sent to gouv.qc.ca will follow the rule specific to that domain,
➡️ All other areas will be governed by rule * .

Priority rule (important)

Warning
If an email is sent to multiple domains at the same time , the most restrictive rule is automatically applied.

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