New feature: Secure Exchanges Open Code Protection

06-12-2024 New feature: Secure Exchanges Open Code Protection

Introduction to Secure Exchanges' code protection

Secure Exchanges recently implemented a new feature to enhance the security of your messages. Now, all secure messages without additional protection (such as a password or SMS code) are protected by an open code by default . This measure aims to protect your sensitive communications from unauthorized access and automated monitoring systems.


Warning
Important: This access code does not replace additional security measures, such as password or SMS code protection . While it provides an effective first line of defense against unauthorized access, we strongly recommend enabling these additional options to ensure optimal security.

Why was this protection added?

  • Securing sensitive links : Unprotected messages are vulnerable if their links are accidentally shared on social media or scanned by automated tools. Password protection prevents these systems from accessing the content without the correct code.

  • Preventing public spam scans : Some clients use free spam filters that analyze and publish scanned URLs. This protection ensures that these links are not exploited or publicly accessible.

  • Prevent unintentional sharing : Users may accidentally share their links without understanding the implications. Password protection provides an additional layer of security by preventing unauthorized access.


How code protection works

  1. When sending a secure message : If no additional protection (password or SMS code) is enabled, Secure Exchanges automatically generates a default opening code.

  2. For the recipient : The recipient receives an email containing the secure link and a unique access code. This code is required to access the message and attachments. (As shown in the image above)

  3. Expiration and limits : As with all secure messages, expiration and number of opens rules apply.


How do I activate this feature?

If you wish to activate this feature, here are the steps to follow:

  1. Access the Secure Exchanges online portal :
  2. Navigate the "Business Management" section :
    • Click on "Company Management".
  3. Change the code protection option :
    • Look for the option associated with code protection .
    • You now have a choice between two options for receiving the opening code:

  • Included in the email : The code is visible in the same message as the secure link.

  • In a separate email : The link is sent in one message, and the code in a second separate email.

This setting can be configured in the "Company Management" section of the administrator portal.



Recommendation: Why keep this protection?

We strongly recommend keeping this protection as the default to maximize the security of your communications. While it doesn't replace stronger protections like passwords or SMS codes, it provides an effective barrier against unauthorized intrusions .


Need help?

If you have any questions or would like assistance adjusting your settings, our support team is here to help. Contact us at support@secure-exchanges.com or through our support page.