Secure
Exchanges allows you not only to secure the sending of your confidential
information but also its retrieval.
To do this,
you can send a secure envelope to your recipient where they can attach or write
confidential information (passwords, documents, or credit card details):
Here's how
to proceed:
Start a New Message: In Outlook Web, click the "New Message" button typically located in the upper left corner of your screen so that the Secure Exchanges window appears on the right side of your screen.
Select the
Type of Envelope: In the Secure Exchanges menu, choose between 'Envelopes in
French' or 'Envelopes in English', and then select the appropriate type of
envelope for your operation, such as 'Document Envelope' or 'Credit Card
Envelope'.
Send the
Message: After attaching the secure envelope and filling in all necessary
information, click 'Send'. The recipient will receive the email with the secure
envelope asking them to attach or insert the required confidential information.
What the
Recipient Receives:
When the recipient clicks on the 'Deposit Confidential
Documents' button in the email you sent via Secure Exchanges, they are
redirected to a secure environment provided by Secure Exchanges.
How the
Recipient Can Deposit Their Confidential Information:
Secure Environment: A
dedicated Secure Exchanges window will open, informing the recipient that they
are in a secure space and can proceed to deposit documents.
Document
Deposit: The recipient can then drag and drop their files or click on the
'Attach' button to add documents or photos from their computer or mobile
device.
File Size: It is possible to upload files up to the limit of the sender's license,
ensuring the capability to share large documents.
Private
Communication: There is a space to write a private message that will accompany
the sent documents, allowing for contextual communication around the shared
confidential information.
Secure
Sending: After attaching files and writing a message if necessary, the
recipient can send the documents securely by clicking 'Send'. The transmission
is encrypted, ensuring that confidential information remains protected
throughout the process.
For the
Sender: When your recipient has deposited confidential documents in the
envelope and clicked 'Send', here's what you will receive as the sender:
Notification
of Receipt: You will receive an email from Secure Exchanges indicating that
confidential documents have been deposited.
Accessing
Documents: Click on 'Read the message' to download or view the confidential
information you requested.
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